Department: HR Department
Reports To: Director of Administration and HR
Pay Range:
Summary:
As the HR Coordinator you will are responsible for assistance in the HR department as well as office administration. This is a highly visible role that impacts the impression our employees, customers, vendors and colleagues have; in person and by phone.
Essential Duties/Responsibilities:
- Supporting our Human Resources department through interview scheduling and processing applicants who are on-site for interviews and hiring.
- Maintaining the physical space of the office; ensuring our physical space is clean and orderly.
- Responsible for payroll in a timely manner
- Maintain Inventory for supply closet
- Assist in greeting and front office phone calls
- Responsible for meeting minutes and notes
- Maintaining employee files, paper and electronic
- Upkeeping staffing sheets, and open positions
- On-board new employees, assist in paperwork
- Enter employee time in QuickBooks and Easy Clocking.
- Help with miscellaneous projects as they arise
- Enrolling employees in benefits, upkeep of employee files
- Time record keeping, importing and corrections
- Weekly break room presentation editing
- Data entry for production employees
- Upkeep social calendars with Birthdays, Anniversaries, Probationary & Time Off/Vacations
- Assistance with fielding employee questions
- Process time off requests
- Complete disciplinary sheets for attendance issues and assess points
- Track cumulative attendance points
- Maintain safety checklist and training
- Other tasks and responsibilities as assigned by management
Knowledge, Skills, Abilities:
- Demonstration of excellent written and verbal communication skills in both English and Spanish; you will be the point of contact for our Spanish speaking employees and visitors.
- Ability to work 7:30-4:00, Monday through Friday
- Clerical related experience preferred
- Proficiency in the Microsoft suite of products, including Word, Excel, and Outlook
- Demonstrated ability to follow work instructions or processes
Physical Requirements:
Position includes, walking, standing, lifting to 50lbs and working in a production setting.
The essential functions and qualifications detailed in this description are not all inclusive. Employees may be assigned additional responsibilities based on the needs of the organization.