Job Title: Administrative Coordinator
Reports To: HR/Admin
Position Summary:
The Operations & Administrative Coordinator supports the day-to-day administrative and operational functions of our plastic manufacturing business. This role is responsible for supporting in purchasing, assisting with accounting processes, entering customer orders, and providing general office support.
This position serves as a central point of coordination between customers, vendors, and internal teams, helping ensure smooth and efficient operations across the organization.
Key Responsibilities:
- Process purchase orders and coordinate with vendors to ensure timely delivery of materials and supplies
- Assist with accounts payable and accounts receivable tasks, including invoice entry, matching, and basic tracking
- Enter and manage customer orders, ensuring accuracy and timely communication with production
- Provide customer service support by responding to inquiries, order updates, and general requests
- Manage shared email inboxes, prioritize incoming requests, and route information appropriately
- Create and maintain part numbers and related documentation
- Enter and maintain tooling and job-related information
- Support communication between departments including production, sales, and accounting
- Maintain organized records, files, and documentation
- Assist with general administrative duties to support office operations
Preferred Experience:
- Strong organizational skills and attention to detail
- Ability to multitask and adapt in a fast-paced, hands-on environment
- Comfortable working with spreadsheets, email, and basic business systems
- Strong communication skills and a team-oriented mindset
- Exposure to purchasing, order entry, or basic accounting functions (AP/AR)
Work Environment:
This is an hourly, in-office position within a manufacturing setting. The role requires frequent interaction with office staff, production personnel, customers, and vendors.